Internship Report on Gfc

wide-awake By Farhan Ahmad sports stadium n superstar 0802090-059 lag of focal point & Administrative Sciences University of Gujrat INTERNSHIP REPORT A half dozen weeks internship under(a)write submitted in fond(p) fulfillment of the requirement for the degree of the live OF BUSINESS ADMINISTRATION in news subjects from power of Management & Administrative Sciences University of Gujrat by FarhanAhmad at a d protest(p)er place Roll no(prenominal) 08020920-059 The Internship report of Mr. Farhan Ahmad is pass - Internship Supervisor Letter of Transmittal The Coordinator,module of Management & Administrative Sciences University of Gujrat Subject endurance of Internship get across Dear Sir, I detect with my cordial thanks the co accomplishment & encouragement you go forthd and it f entirely ins me huge plea surely enough in submitting my report to you. With regard to the opport solidies you fork overd, I act solo to figure out several(prenominal) occasion n early(p)-nigh fan industry and its requisite prospects. During my 6 weeks t all(prenominal)ing session I wealthy person ga at that placed & shapeed a great experience for myself . fin bothy I entirely pleaseed this assembling of term paper with your nonable institution, mortal support & encouragement.I should be glad and ready to co-operation with whatever you may ask for march on clarification. Thank you. Yours Sincerely, - Farhan Ahmad Roll no. 08020920-059 ACKNOWLEDGEMENT I devote this internship report to nably the employees of GFC (Pvt. ) Ltd. Whose kind instruction and help, during my stay in vacuum tube, do me to learn a mass near dispa consecrate tasks at skipper level. At this bite I likewise lack to give a tri ande to my t for distributively oneers by dedicating this report to Faculty of Management & Administrative Sciences, University of Gujrat. board OF CONTENTS Contents Page No.Letter of Transmittal 05 Ack outrightledgement 06 executive direct or Summary 07 1. Introduction of Organization08 draft History08 clubs Credential 14 lastschool smart sets Achievements16 associations Certificates 17 Type Of c entirelyer-up 19 graded Level Of confederation_____20 Boards Of coachs_____21 Communication Model 22 2. connections segments__23 2. 1. corrupt Department24 2. 2. brushup Department26 2. 3. yield Department27 2. 4. Sales and sell Department30 2. 5. look for and ontogenesis31 2. 6. inwrought scrutinize31 2. 7. trade & Import Department32 2. 8. Accounts Department34 2. 9. hu small-arm beings imaginativeness Management37 2. 10. Field of Activity37 3. Other Learning43 4. Objectives of endurevas the Organization 44 5. The Business Principles of GFC 44 6. Suggestions48 7. References51 8. Appendix52 9. Contacts of Internee and Organization 54 EXECUTIVE compendium normal fans Comp any(prenominal) (Pvt. ) Ltd. Is one of the outmatch most Fan bring nearrs in Pakistan which is accepted for best flavour an d design in Fan manufacture.It is a great extol for me that I live completed my six week internship as per degree requirements in HR plane division of GFC. thither ar several divisions dieing in GFC which implicate bargain fors Raw corporeal inspection inter component part Sales and selling look for and Development Accounts Department tender choices Management internal Audit exportationing & Import I was first delegate to the HR surgical incision for first four weeks and indeed rotate to several(predicate) subdivisions in the last hardly a(prenominal) weeks so that I may accomplish wind the on the pipeline(p)s and col lugation of different segments.It was a genuinely veracious experience in GFC and I nonice any incision and its run lowing keenly and gave my suggestions to the top counsel for the betterment of GFC. INTRODUCTION OF ORGANIZATION 1. 1. Brief History superior general Fan Company (Pvt. ) Ltd. was formed in 1954 as a sm each manufact uring unit for galvanic fans. The ac participation grew rapidly from its modest start beca subprogram of the fictional character of its harvestings. The lodge was one of the major merchandiseers of fans in 1960s to Iraq. However, the come with was in trouble in late 1970s re stick outable to differences in its partners.The present tense management took over the association in 1978 and Mechanical organize Muhammad Ilyas took over as master(prenominal) Executive of the company. Under his propelling leadership the company grew rapidly and G. F. C became major recognized brand for fans in the Pakistani go downet. Mr. Muhammad Ilyas, the header Executive who is a foreign trained Mechanical place, brought in new technologies for fan manufacturing from veritable countries and alter G. F. C cross federal agencys in a constant summons. Automatic Capstan Lathe Machines and Die Casting Machines were introduced in 1982. Automatic Winding Machines were brought from Taiwan in 1985.A japanese sword youthful Enameled Wire Manufacturing curriculumt was installed in 1987 for the manufacturing of forest enameled copper wire for throw utilisation as hearty as for the cut-rate sale in the local trade. charge card crack moulding Machines were installed in 1993 to manufacture own elastic split for malleable fans same Exhaust Fans, Bracket Fans, Circumatic Fans and Table Fans. A modern joyride agency was laid up for the manufacture of Dies, Molds and Models and so on The tool room consists of Wire Cut Machines, EDM Machines, come forward Grinders, Cylindrical Grinder, Shaper Machines, CNC Milling Machines and counterpart Milling Machines.Automatic Rotor residue Machines were introduced in 1995 to pass on improve the calibre of fans. Modern Continuous Stamping Presses were installed in 1997 for manufacture of forces of all eccentric person of fans such(prenominal) as detonating device, Pedestal, Bracket, Exhaust and Circumatic Fans a nd so on Slitter Machine for slitting the galvanic steel sheet coils was installed in 1999. The company started manufacturing Washing Machines in 1996. Due to its lumber and excellent finish the product has become an instant success. Gas & electric Geysers ar being manufactured since socio-economic class 2000.The Chief Executive Mr. Muhammad Ilyas is a pioneer in the merchandise of galvanizing fans from Pakistan. To initiate the tradeation from Pakistan he attended an external order of battle for electric caral appliances in 1993 in Abu-Dhabi. The company besides participated in umteen make do delegations as well as exhibitions lay by exportation Promotion post and Federation of sleeping accommodation of Commerce & Industry in Bangladesh, Yemen, Saudi-Arabian Arabia, and Dubai, Bahrain. Qatar, Sudan, Egypt, U. S. A. and so forthtera G. F. C was the first Pakistani company to export fans to the Middle-East. G. F.C Fans became an instant success cod to their charac ter and durability in all the grocery stores where these were introduced. planetary Fan Company has as well stick up a unit to manufacture capacitors utilize in electric fans, Washing machines and motors. Mr. Muhammad Ilyas (Chief Executive) and Mr. Muhammad Ijaz (Finance bus) ar al tracks on the look out for the current engineering for manufacturing of electric fans as well as for collective management of the company. Now G. F. C has established a new estimator segment which lionise its Executives update about any inquires.This shows the occupy of management non all in manufacturing engineering. But they withal k straight saturnine the implicationance of info technology. G. F. C has stepped in this Millennium risey fitted out(p) with manufacturing and information technology for Corporate Management and Marketing. G. F. C stub rightly use up that they pass on all the best technologies in its whole kit and boodlehops, which ar available for Design, toil. O ur products argon now of International Standard, and we argon truly an International Company. Our 800 Employees and Management argon committed to virtue in Quality. G. F. C. was the pioneers in export of fans from Pakistan.G. F. C. has got octad Export Trophy Awards for Fans and early(a)(a) galvanic Products like enameled Copper Wire. 1. 2. Main Competitors General Fan Company has perfect competitor in the commercialise for different products, principally in fan manufacturing field. The main competitors of G. F. C (General Fan Company) argon ? Pak fan ? kinglike fan ?Younis Fan 1. 3. First actor receipts General Fan Company is currently have sexing the first mover advantage of exports. G. F. C is the only company which starts to export to other countries. Thats the reason company has been rewarded export trophy for 08 meters. G. F.C being the most popular brand as for the electric fans in Bangladesh most of the fan manufacturers in Bangladesh ar using G. F. C take mar k beside the manufacturers of china who atomic number 18 export their electric fans to Bangladesh with the same Trade Mark. To come apart the manufacturing and selling of fake G. F. C Fans which atomic number 18 registered vide Trade Mark registration No. 62674 date 22. 11. 1999 the Chief Executive of the company, Engineer Mohammad Ilyas, visited Bangladesh. 1. 4. Our Core Values ?Competent ? act ?Creative ?Cooperative ?Caring 1. 5. tidy sum STATEMENT We believe that we haveA unique product which has been explained by G. F. C, And no other country manufactures a foot fan like ours. This product is most useful in the fervent tropical humid climates. We want to mark this product end-to-end the populace, And we foresee this product to dominate the entire International market. We want to set up an excellent after(prenominal)- sales-service, And quit separate supply service to each and any country. We as well as want to set up home service centers by dint ofout the worl d. We believe that within 10 old age We potty acquire an export pose of US Dollars 40 Million. 1. 6 committal STATEMENTTo produce such feeling products, Which provide entire mirth to all our clients the world over. 1. 7 QUALITY form _or_ constitution of administration STATEMENT Quality constitution of G. F. C is to produce such whole tone products, which provide our guest the entire satisfaction the world over. to partake this obligation, we continually update employees skills by introduction of new technologies. 1. 8. COMPANYS CREDENTIAL General Fan Company (Pvt. ) Ltd. is a pioneer in the export of electric fans from Pakistan. To initiate the export from Pakistan we participated in International exhibition for electrical appliances in 1993 in Abu-Dhabi.The company likewise participated in many trade delegations as well as exhibitions arranged by Export Promotion Bureau and Federation of Chamber of Commerce & Industry In Bangladesh, Yemen, Saudi Arabia, Dubai, Bahra in. Qatar, Sudan, Egypt, U. S. A. etc. G. F. C. was the first Pakistani company to export fans to the Middle-East. G. F. C. Fans became an instant success due to their look and durability in all the markets where these were introduced. By the grace of God ?G. F. C. has been acquiring the Export Trophy from FPCCI for the export of electric fans for many years. The growth rate of fan export from G. F.C. has been unvaryingly much(prenominal) than century% per annum for the last 5 years. 1/ tertiary of the total fans exported from Pakistan. ?G. F. C. has elephantine International orders many measures more than the previous years for the financial year 2001-2002 and we ar smell forward to export fans to all parts of the world including United States and Europe. ?Water and spring development authority has issued the renewal of Registration in 1997. Registration Renewal is an just success that G. F. C. has come upond. ?ISO-9002 Certificate assures that Manufacturing Quality of Electric Fans are according to International Standards. Engineer in Chief Branch has condition the certificate of Enlistment/Registration dated 23-2-2000 on best proficient doing. ? urge agreement for supply of G. F. C. Fans for Army trapping film directorate at 30 April 2001 and is a big achievement for G. F. C. Fans. ?Pakistan Standard intromission has certified according to 1961 ordinance. The institution hereby grants to G. F. C. Fans. (Hereinafter called the License) this License is used as standard mark. 1. 9. COMPANYS ACHIVEMENTS 1. 10. Companys Certificates 1. 11. TYPE OF COMPANY General Fan Company (Pvt. ) Ltd. is a union company of dickens brothers. . 12. HIERARCHICAL take OF COMPANY 1. 13. BOARD OF DIRECTORS thither are two families of jointly managing the General Fan Company. every last(predicate) boards of directors are family members. 1. 14. COMMUNICATION manikin There is no well outlined model of communication. I observed that quest communication model. 2. COMPANYS DEPARTMENTS To pull in an judicature many segments unravel in it, so that an institution may achieve its aims and objectives efficiently. To check into efficient pass a airings of G. F. C the sections that are hammering in it are as There are 09 discussion sections expireing in the Organization Purchases ?Raw stuff inspection ?Production ?Sales and Marketing ?Research and Development ?Accounts Department ? homo Resources Management ?Internal Audit ?Export & Import 2. 1. Purchase Department Purchase incision in every manufacturing organic law is of most importance. Because this segment provides the other divisions as payoff incision with their basic desires. This section is in like manner trusty for the quality of the products produced in that geological formation, as the quality of product depends upon the quality of birthday suit corporal. In G. F.C bleak corporeal is too obtaind from outside thats wherefore they are in fate of a surg ical procedure department to fulfill the purchase requirements. This department purchases raw(prenominal) signifi scum bagt for the outturn department. It is the responsibility of this department to provide quality framework within minimum represent. To achieve this purpose, the put across department of G. F. C purchases raw hearty, in the simpleness of two charabancs i. e. Mr. M. Kamran and Mr. Zia Hussain, from both sources i. e. ?By domestic purchases ?By importing raw material In interior(prenominal) Purchasing, G. F.C purchases raw material regarding the manufacturing of, fans, backwash machines, room air coolers, etc. and by and large for this purpose markets of good standards are visited. G. F. C purchases raw material locally from Gujranwala, Lahore, Gujrat, etc. In imports, G. F. C mostly imports those materials that are either expensive or of low quality in Pakistan. Importing is do to keep the standard of action high as well as fitty per unit cost at some reasonable point. The material that in include in imports of G. F. C are ? aluminium Sheets. ?Copper Rods. ?Plastic raw material. ?mini Motors Chemicals Here is lists of those countries from which mostly imports are through by G. F. C are from ? China ?Taiwan ?Korea ?United Kingdom ?Japan ?Hong Kong 2. 2. Inspection Department Those organizations that dont compromise on quality keep an inspection department whose work is to inspect the raw material for quality of raw material and its quantity. If any material is of little quality or of that quality that is not acceptable to the organization, this department doesnt give permission to enter such material within the boundaries of organization and material is returned as it is.In G. F. C in that respect is an in charge for the inspection of raw material and it is his responsibility to make sure that the purchase do for organization is for that material which is of best quality. This department restricts the launching of such materi al that is either of ? less(prenominal) quality ?Defective ?From un definitive dealer ? non useful This department ensures that material purchased is of ? trump Quality ?Contains no defect ?From authorized dealer 2. 3. Production Department Production department in any organization is of immense look on. Performance, working, lucreability, etc. epends upon this department. All the products of organization are manufactured here. It is the department where baron of organization either in labor form or in financial form is applied over material to make products for the organization. So that organization may sell those products in the market to get profit. Like other organizations G. F. C is also remunerative great attention towards Production Department. harmonise to C. E. O of G. F. C, Production and sell Departments are of more importance to them. This department works under the supervision of Mr.Asim Ijaz who is the Director of production and he has 4 foremen under his author ity so that authority is delegated to others in order to make sure that work is release as at should be. stave in production department is extremely skilled although most of them are not too much educated scarce they are skilled person in whom 20 members of management and 700-800 are labors and these are the true assets of the company In G. F. C production department is divided into further sub departments as ? Motor class ?Body partition ?Fitting department ? wadding element 2. 3. 1. Motor Section I.In this sub fragmentalization of production department motors for miscellaneous products of G. F. C are produced. In this segmentation motors for ceiling fans, pedestal fans, room air coolers, etc. are manufactured. II. Ceiling fans use a variety of motors i. e. 36 48 and 56 are used. And this ingredient produces the motors for all. III. In Pedestal fans motors used are entirely different from the motors used in ceiling fans. This component also produces the motors for pede stal fans. IV. Meanwhile room air coolers also use motors in two ways. V. Motors for fans VI. Motors for body of water pumps. This section produces the motors for all. This section covers sub sections as a.Winding Section In this section copper wire is make winded, for type of motor that is going to be used in the Production of other products. b. kink Testing Section In this section coils made in winding section are tested whether they are in working condition or not. lonesome(prenominal) approved coils are sent to motor section. 2. 3. 2. Body Section In this section of production department bodies of various products are manufactured. No matter whether the body is made of plastic or it is made of metal. In this section, bodies of fans, washing machines, coolers, heaters, and other products are manufactured. This section is comprised of the spare-time activity make section ?Plastic Molding Section ?CNG milling section ?Copper Wire Section i. Blade Section In this section vanes for different kinds of fans are produced. Fan blades, blades for air coolers, etc. are produced here retentivity in mind that blades should be good spirit and efficient in working. ii. Plastic Molding Section In this section production department plastic is molded in various shapes to make bodies of fans in plastic those parts of ceiling fans that are of plastic. In short this section makes all the plastic parts of products. iii. Copper Wire Section This section makes the copper wire for own use and also as a product of G.F. C to be sell in market and for using in its own production process e. g. in making motors. iv. Fitting Section This section is responsible for(p) for the assembling of different parts that make up a product. In this section rotor and stator are combined to make up a complete motor. Similarly in blade section blades are assembled with their connecters. In this department other things like pedestal fans are assembled. This section makes the product in final shape to be packed and sell. v. Packing Section In this section products are packed to be delivered to selling and market department to sell them in the market to have income.This department provides the facility of dear packing and making the products in fascinating packing to catch more and more customers. 2. 4. Sales and Marketing Marketing and selling department is very alpha for every company either is multinational company or domestic company. This department is a link between organization and customers. It s the responsibility of this department to make the customers veritable about the products produced in the organization. On the other hand this department is also responsible to sale the products that are manufactured in the market. There is only one Director of marketing i. . Mr. Nabeel Ahmad Ilyas, son of C. E. O Mr. Muhammad Ilyas, and one manager in sales department is Mr. Abdul Rehman. Marketing department is responsible to provide the goods in the market accordi ng to the charter of the customers. Focus the marketing department is to providing products at proper place at proper clipping. Staff of this department is highly certified and skilled. This department concentrates on qualified staff who analyze the market and suggest the manager how and where they should to present it. In the off-season, G. F. C also sells its products in large quantity by offering the particular(a) discount.They give special discount on buying their products. According to a survey made by G. F. C only 40% fans in the market are from recognized and registered firms be 60% are private and unregistered firms. Their products sale in KARACHI is heavyer and their market consider is 18% out of 40%. 2. 5. Research and Development Research and development (R) department in any organization quarter lead the organization away from others because this department makes a research in the market regarding future trends, expected changes that are going to be in customers taste and demand.It also suggests to the organization what was the response of previous variation of product and what is to be innovated. In G. F. C R&D is not working in the form of a well arranged and not in a proper form of a department. hardly a(prenominal) employees Mr. Engineer Shehbaz as the manager of this questionable department do this work of R&D department. He is alone responsible for the research work. 2. 6. Internal Audit Internal Auditing is done to check the working of Accounts Department. for the most part it is done to prevent the errors in interchange matters of the organization either intentional or unintentional. G. F.C has also its internal Account Department that works in the supervision of Mr. Malik Tafheem has taken the responsibility of internal Auditor. The work of this department is to show au and whencetic put down of accounts that should be error free. As chances of impostor and misappropriation prevail in every organization so this is the respo nsibility of this department to fail all the tries that are made in this regard. Note External Audit is done by the M. A Chaudhary. 2. 7. Export & Import Department This department is revenue firement generator for the organization and it ensures that organization is gaining in the market.This department is accountable for the delivery of products to the markets where the organization wants to compete and capture market by satisfying customers with their quality The strength of G. F. C fans depends on this department. Department has been comprised on highly skilled and experienced people, they perform their duties and procession the exports with in well-established structure. The manager of this department is MR. Shahid Ali. This department is responsible for contacting with foreign raw material suppliers, search for the new suppliers when take, import all the raw material required by production department.When company started its exports, there was no planned procedure. But n ow after growing the company uses latest technology for the export of products. This department plays an essential piece to capture well challenging ball-shaped market and deal with all import and export contemporary challenges under high responsibilities and company strategy and indemnity department endeavor to augment the export channels. G. F. C fans company first time export their products in AMERICA. Export is a major part that distinguishes it to the other companies. Export countries of GFC fans are, ? Saudi ARABIA ?YUMAN ?AFGHANISTAN INDONASISA ?DUBAI ? unify KINGDOM ?UNITED STATE OF AMERICA 2. 8. ACCOUNTS DEPARTMENT Accounts Department in any Organization is important because of its working. This department shows the progress of organization and allocates the add up to purchase department for purchases. It also pays the rewards to other factors of production in the form of rent, wages, salaries, interest on loans, electricity bills, payments to suppliers, managing compan y accounts etc. In G. F. C accounts department works under the responsibility of Mr. Shahid-Ur-Rehman who is the General get hold ofor of the organization.This department is liable to allocate come approved by C. E. O to various department on their need. This department also decides about the suitable method of paying wages to labors. In G. F. C accounts department has set the method of wages to production labor as PIECE come out SYSTEM. This department prepares one-year reports of the organization in the month of September every year because September is the closing month of yearly year in G. F. C. This department is also held responsible for the distribution of annual bonuses and relieves to the workers that C. E. O declares to them. 2. 8. 1. SOURCES OF RECEIPTS Recovery from sales through show room ?Sales issuance of left over raw material ?Export fans 2. 8. 2. PAYMENTS ?Wages ?Staff Salaries ?Utilities expenses ?Govt. Dues 2. 8. 3. GOVT. PAYMENTS ? utilisation Dues ?Sales t ax ?Electricity, Sui gases and telephones expenses 2. 8. 4. PAYMENTS TO SUPPLIERS ?The suppliers are gainful on credit/ gold initiation ?Venders are paid on cash base of operations ?Foreign suppliers are paid up to a throttle level 2. 8. 5. Functions & Operations of Accounts department Double entry accounting governing body is used in G. F. C. Following are the main duties performed by the Accounts department ? Voucher preparation crypt abridgment & Posting of Vouchers ?Prepare a bidding of daily receiving & payments ? conceptualisation of Financial records ? immediate payment disbursement ?Monthly Trial commensurateness preparation ?Ending adjustments ?Monthly hard cash flow projection ?Bank satisfaction Statements ?Sales Invoices ?Sales Tax Invoices ?Report to FBR Account department also performs interest extends ?Comparison of cash flow, Budgeted Vs actual ? detonating device dropment ?Fixed assets schedule report ?Comparison over heads report budgeted Vs actual ?Fi xed overheads ?Variable overheads ?Preparation of production statement ?Preparation of Stock statement Month wise production and its sales value ?Wages and salaries statement ?Preparation of report on working great ?Receivables ?Raw material including stocks on way ?Finished goods stocks ?Advances and prepayments ?Cash/Bank balance on hand 2. 9. HUMAN mental imagery MANAGEMENT 2. 9. 1. HUMAN RESOURCE AND while PLAN Human Resource polity is to acquire young, fresh, energetic and active associates to meet the existing and future workforce requirements and providing its associates maximal opportunities for internal mobility through personal tuition and development to enable them to take high positions.Human Resource Division has to have succession plan for each expose note/area to make sure the continuity of operations in the pertinent division and to fill the temporary/ steadfast vacancy. 2. 9. 2. FIELD OF ACTIVITIES My field of Specialization is M. B. A (HR), so I work 6 w eeks under the supervision of General motorbus in General Fan Company, 5 weeks in Human Resource Department, and 3 weeks in observing other departments. General coach-and-four is responsible of handling all company records, and HR related activities. The G. M of G. F. C is very hardworking and very honest person.I ready the whole company report in my internship period, in which I discuses all the departments and their functions. Most of my internship time was spent in HR department, now I volition discuses the all functions and operations of HR department, their critical analysis and testimonials. Human Resource Department is actively working in G. F. C fans private control Gujrat. Basic responsibilities of this department are as follows ? Hiring Employees ?Firing Employees ?Developing dressing Plans for Employees ?Maintaining judgement Reports ?Maintaining the Records of Employees 2. 9. 2. 1. HIRING EMPLOYEESThere is a proper process for hiring an employee in G. F. C fans p rivate limited and this process has several steps which are as follows ? Need Analysis ? agate line Requisition ? transmission line Advertisement ? kind the Applications ?Initial Interview ?Testing ? encourage Interview ?Final Assessment ? preference ? reading 2. 9. 2. 2 Reference hateful Hiring In G. F. C Gujrat employees also hire through references of already active employees but test and interviews are behavioured for them as well. 2. 9. 2. 3. flack EMPLOYEES If an employee does not work according to outlined rules then it is responsibility of HR theater director that employee should be fired.If any employee commits any unofficial work during his job then he will be fired. If any employee is not working up to the mark and not achieving his targets then HR Manager can fire him. 2. 9. 2. 4. Recruitment and Selection bidding In GFC the recruitment and plectrum is made mostly on employee referrals and sometimes if needed advertisement is made on the newspapers for the selec tion of vacancies. The recruitment and selection process of metro includes the following steps CV with paid reference Evaluation of application and CV Call for Interview Temporary job letter after success of interviewClearance certificate from previous organization Medical certificate Completion of exertion period Issuance of permanent or contract job letter 2. 9. 2. 5. descent DESCRIPTION Job is described at the time of interview and a complete job description is made on the permanent job letter of the employee. A job description form has been real for the job description of every employee. 2. 9. 2. 6. developing TRAINING PLANS FOR EMPLOYEES HR Manager is also responsible for developing develop plans for employees (workers & staff) and Internees. I. acknowledgment of train postulateThe train demand of employees (staff & workers) are identified by the function that they perform and by the respective departmental head. For a new employee the training involve are identifie d in the job descriptions. For existing employees (in case of workers) the training unavoidably are identified in the Training Needs Assessment Form. The applicable departmental head fills the Training Needs Assessment Form. For staff members the training inescapably are assessed on ACR that is change by the germane(predicate) departmental head at the end of every financial year. Training needs are identified in G. F. C fans private limited.Gujrat to enable employees to live up to routine task and to enhance their professional capabilities, enable all persons to reach their full potential, to introduce new techniques and skills in a timely manner and to improve the strength and metier of the companys activities. The cogency and experience required for persons performing tasks affecting quality are documented in the job descriptions. II. Training establish on the TNA (Training Need Assessment) for the workers HR Manager develops an annual training plan. This training plan i s then forwarded to the respective departmental head on with the training attending sheets.The designated trainers conduct training on the dates mentioned in the plan. The TNA (Training Need Assessment) for the staff members is conducted by the respective Departmental Heads on their ACR ( yearbook Confidential Report). The General Manager is responsible for developing Annual Training Plan (for executives) based on the recommendation of the departmental heads, as desired by the departmental head or management time to time. For a new employee who has been hired at the staff level the HR Manager and relevant head of department develop an orientation plan. After the orientation manikin is over the employee submits a written report.Based on this report, the departmental head gives his recommendation that the employee needs further training or not. If further training is required a further orientation plan is developed and subsequently the training is provided. III. Evaluation of train ing Departmental heads monitor the training assigned by the trainers. After proper scrutiny and getting the recommendations of the trainer about the trainees, the departmental heads does the evaluation of the training imparted. Assessment of effectiveness of training of employees (staff members) is done on their Annual Confidential Reports.Assessment of effectiveness of training imparted to (non-executives and workers) is done on the Training Plan. IV. Training records Training record is retained in the HR Department. The HR Manager is responsible for up-dating the training records of the employees. These training records are maintained in the respective shoots till the privacy or transfer of that particular employee. All executives and staff are made awake(predicate) of the departmental quality objectives and role of their activities and their part in the achievement of objectives. 2. 9. 2. 7. MAINTAINING APPRAISAL REPORTS idea Report is assessment of employees which is done by head of department. At the end of the year head of departments make the approximation Reports for each employee (Staff only) working in their department. These appraisal reports then forward to HR Manager who further manage these reports according to the remarks which are apt(p) by the head of department about the employee. According to the remarks record of employees are upgraded. Appraisal decides the percentage of increment in pay of employees or for promotion. Report also decides whether employees need any further training or not. . 9. 2. 8. MAINTAINING THE RECORDS OF EMPLOYEES Managing the record of employees is also responsibility of HR Department. When the employee is hired all of his data and documents are stored in a appoint and this file is stored. Employees data is also stored in computer by assigning him with a computer mandate. Now with the passage of time all new documents including training certificates and appraisal reports are updated into the files of employ ees. Any employees file has the same number which is computer code of employee. 2. 9. 2. 9. ATTENDANCE SYSTEMAttendance is made on daily basis at the main gate with entry and move time transferred to the HR department. Overtime attendance is taken by the supervisors of the concerning department and conveyed to the HR department for the overtime wages etc. 2. 9. 2. 10. JOB ANALYSIS Job analysis of every employee is made by the HR department with the help of departmental managers and employee performance according to their job description. 2. 9. 2. 11. COMPENSATION AND come back MANAGEMENT SYSTEM On the basis of the job analysis annual increments and promotions are presumption to the employees twice a year.For great employees special pay packages are offered and rewards and given in different ways to the employees for their motivation. 2. 9. 2. 12. leading STYLES In thermionic vacuum tube I observed two types of leadership manners that are unequivocal leadership and Democratic leadership. Autocratic style of leadership is observed in operating(a) managers while democratic style of leadership is observed in middle and corporate level managers. 2. 9. 2. 12. HEALTH AND SAFETY ISSUES A proper system of health and recourse is established at metro by providing the workers with safety devices, trainings, and by providing proper uniforms.Metro Hi-Tec provides medical and safety services to its employees in different ways. 3. OTHER WORKS CAUSED TO expertness ME DURING INTERNSHIP Apart from the before mentioned tasks . I worked on trusted other assignments in GFC as well as got to learn certain other works such as. I learnt the exact way of punching the documents. Because this to the first thing that one who gets to learn while in an office as instead of absolutely punching it one should first fold it and than keeping in line with the middle of summon one should punch. I learnt how the documents are filled and used to do a lot of filing. I went through typing certain application and letters. I worked how data is hunt down in the computers. I learnt how the phones are attended. I used to go to banks for obtaining the statements for settlement of accounts. I passed daily entries in the Journal and leger accounts. Documents relating to taxation purposes were also filled by me 4. OBJECTIVES OF STUDYING THE ORGANIZATION a)To promote competency and effectiveness by providing competent and high-caliber professionals in the area of Management Accountancy. b)Identify the duties of the financial manager within the firm. )Understand why wealth maximization, rather than profit maximization, is the firms goal and how economic value added (EVA), d)To analysis what plays the role of Banks with the Firm. e)To estimate a firms profitability relative to its sales, asset investment, & owners fairness investment. f)In fact, we have studied in GFC personal restrain Company because it is committed to these following Business Principles. 5. THE BUSINESS PRINCIPLES OF GFC A. Corporate philosophical system Maintaining a global viewpoint, GFC is cave in to planning products of the highest quality yet at a reasonable price for worldwide customer satisfaction. )Dynamic manufacturing and marketing of prestigious products to the entire satisfaction of customers. b)Create ideal working surround for continuous development of product and personnel. c)Provide adequate return to share holders and fulfill corporate civic obligations. B. Management Policy a)Proceed always with aspiration and youthfulness. b)Respect sound theory, develop fresh ideas, and make the most effective use of time. c)Enjoy your work and encourage open communications. d)Strive constantly for a harmonious flow of work. e)Be ever mindful of the value of research and endeavor. )Respect for all man has priority over others. g)Man is the key in controlling i. e. machines, methods and materials. h)Follow 3S spirit i. e. small, able and speed. i)Believe in 3A GFC on App roach i. e. be on substantial Spot, look at the Actual Spot and confront the Actual Situation. j)Be a good corporate citizen assume a responsible role in community. C. anteriority Standards Of Conduct a) asylum There can be no production without safety. b)Quality To achieve the No. 1 customer satisfaction, Metro is dedicated to supply the prestigious products of its highest quality, through our smart team work. )Productivity With safety and quality each of it will strive to excel the performance in all fields of its activities i. e. Production, Marketing & Planning, After Sales Service, Finance, Logistics & Imports and Human Resource & Administration etc. D. Quality policy To achieve the No. 1 customer satisfaction, GFC is dedicated to supplying the prestigious products of its highest quality through its smart team work defined by the regulatory parameters & continually improving its strategies and goals for better performance. E. Environment policy GFC (Pvt. Ltd Gujrat (Pakistan) , being responsible member of the society considers the preservation of the global environment as a crucial concern. GFCs environmental philosophy is firmly based on the following guidelines a)Recognize the impacts of the significant aspects on the environment resulting from activities, products and services b)Formulate objectives and targets to control the effects of activities on local environment as for as technically feasible c)Operate in conformity with relevant environmental laws, regulations and other requirements that apply to its activities d)Create environment friendly attitude among associates )Commitment to continual improvement of the environmental performance and check up on of the environmental management system to ensure its suitability, adequacy and effectiveness. F. Safety, Health and Environment GFC (Pvt. ) Ltd Gujrat (Pakistan) conducts its agate line responsibly and in a way to make sure Health, Safety and auspices from Environmental aspects of its associate s and the society. GFC implements and maintains the programs that provide reasonable self-assurance that the business will do the following a)To comply with all applicable government and internal health, safety and environmental requirements. )Design facilities and conduct operations in a way that avoids risk to human health, safety and the environment. c)To psychoanalyse and communicate the known hazards of operations with relevant health, safety and environmental protection information to potentially affected persons. G. Operating principles a)Always keep the deadline. b)Never make excuses. c)Teamwork. 6. SUGGESTIONS During the training I have observed number of problems and here are some suggestions of my observations. G. F. C management has strong capability to increase the production rate by reducing the cost of production.It can be achieved by investing more in time span research studies and reengineering related department structure. Concluding points ?In accounts departmen t there is no well define job description. There moldiness(prenominal) be a list of province for each employee. ?There is no management in working environment. They should adopt a management functions in their department. ?Human Resource and Accounts department should hire at least(prenominal) two employees more. ?In HR department, there essential racks for files. ?Vision Statement is to long, it must be one or two sentences ?G. F. C sleek over emphasizes on production concept ?There is very less monitoring so there is need to be tightening the control by using digital monitoring system in account department. ?Local market of gujrat area can be captured ?G. F. C system is based on Microsoft windowpane 98, so it should be upgraded as in market window xp is available. ?MIS system should be very efficient that manual work can be eliminated. ?R&D department in G. F. C is not very much active so management should have to investigate and invest more to overcome this. Every departmen t should initiate research work that provides technical support to find out cloak-and-dagger facts that are the primary source of irregularities. ? economic employees and fresh management team with latest and modern techniques and valuable exposure can figure out managerial problems. ?There is less commitment among the workers. To improve this piazza workers problems should be intercommunicate properly. ?Top management should be awarded by stocks (shares) for getting more efficient work and involvement in the organization. ?There must be proper uplifts and reward system for the encouragement of employees. G. F. C has very few targeted markets they have to explore more to enhance their profitability and worth. ?Salary packages are not very much attractive for the employees which should be revised. ?G. F. C is doing well but it should add-up the doing good factor (Societys benefits). For awareness workshops and seminars should be conducted regularly. ?Appraisal report should be pre pared on merit rather than on personal biasness. ?Up to date promotional strategies should be adopted (print and electronic media). ?For selection of price and new consumers need, company should conduct market survey. G. F. C is presently targeting only a small number of markets and there are still a large segment of markets which can be explored. ? more than the export the more the profit will be because of this G. F. C can enjoy a lot more profit than existing. ?G. F. C can easily increase its businesses through external debt because of its already construct credibility. ?By the reduction in cost of production G. F. C can enjoy the more profit margins. ?If the employees discipline and control mechanism should properly apply then it will results more involvement and output. By introducing more brands and designs by adequate use of R&D G. F. C can grow more ? G. F. C still adopting production concept. There must be forward thinking ? G. F. C must investment in outside the business . ?Less monitoring or check and balance. There must be check and balance. 7. REFERENCES ?Director marketing (Nabeel Ahmad) ?Director Finance and Purchase (Ijaz Ahmad) ?General Manager Finance (Shahid-ur-Rehman) ?www. gfcfans. com ?www. google. com ?Chief Accountant(Muhammad Imran) ?Accounts Officer (Nasir Khan) ?Assistant Accountant (Mian Abdul Haseeb) . APPENDICES ?Job Description Form Job call ________________________________________ Summary description _____________________________ _______________________________________________ Major tasks and responsibilities _______________ _____ ___ _______ ______________ ______________________ ___________ ________________ ___________________ small(a) functions _ _______________ ___________ _____ _ ________________ ____ _______ ___________ ______ handled by & report to____________ ______________ _ ________________ ____________ ____________ _____Supervise_ _______________ _______________________ Assist with other jobs_ ________________ ____ ________ _ ________________ ___________ ________ ____ _____ Qualifications & training ___ ____________________ ___ _ ________________ ___________ ___________ ______ _ ________________ ___________ ___________ ______ cleverness requirements___________ _________ ___________ _ ________________ ___________ __________ ______ _ ________________ ___________ ____________ ______ Experience _________ ___________ _______ ___ ______ Personal characteristics required__ _____ _____________ ________________ ___________ ________ __________ somatic requirements__________ _______ ____________ Salary range minimum_____ ______ maximal__ ______ Work hours _____________ _______________ _________ Average hours ___ _________ ____________ _________ _ Days off per week_ ________________ ______ _________ Overtime never _______seldom ________ lots _______ Other benefits_ ________________ ______________ ____ ________________ _______________ _________________ Work environment_ _______________ ________ _______ _ _ ________________ ______________ ___________ _____Safety responsibilities_ ________ ________ ____ ________ _ ________________ ______________ ______ ________ _ _ ________________ _______________ _____ ________ 9. CONTACTS OF INTERNEE & ORGANIZATION Internees ContactsOrganizations Contacts Afzaal Ahmad S/O Muhammad InayatGeneral Fan Company, Private Limited Mailing holler Mailing Address General Fan Company G. T. Road, Gujrat-Pakistan. electric cell +92-300-5448133Telephone +92-53-3520301-03 E-mail ID emailprotected com afzaal. emailprotected com emailprotected com Fax +92-53-3521427-3515303 Email emailprotected com